Funding

Call for Proposals – 2012 Student Professional Development Funding

At this time, a call for proposals is being initiated for the funding of student professional development activities (events, conferences, competitions, etc.) to take place over the 2012 year (Spring, Summer, Fall).  All established FAS student organizations/groups are eligible to apply. 

Submission Deadline:

January 31^st, 2012 – this call for proposals covers all (non-previously considered) activities within the 2012 year, plus those in the month of January 2013. 

Submission Guidelines:

Please complete the funding form for each hosted event or conference/ professional development activity for which you are requesting funding. Multiple entries can be included on one sheet.  Additional information (budget proposals, cost breakdowns, event descriptions) can be attached to the form.

Proposals should be submitted to the FAS Dean’s Office, care of Marilyn Trautman (mtrautma@sfu.ca). 

Before submitting a funding request, applicants must first approach their School Director to determine whether funding is available from the School. 

Notification:

Once the proposals have been adjudicated, an electronic memo will be returned to each participating student organization indicating the outcome of the funding competition.  

Invoicing for Conferences/Events:

With proper notice and documentation, we can arrange for advance payment of invoices to cover delegate fees for conferences/events for which funding has been allocated by our office.  Generally we need between 4-6 weeks to process a payment through our Finance Office and have it mailed out to the conference organizers.  An invoice, including the SFU name and address, student group name, date, event title, event description and a list of delegate names, is required, along with the name and address of the organization hosting the conference.

 Reimbursement:

The university has very strict guidelines governing reimbursement of conference expenses/delegate fees.   Where it is not possible to have an organization invoice SFU for payment of delegate fees, delegates will be required to submit a travel expense claim upon conclusion of the conference.  Original documentation including flight itineraries, boarding passes, hotel receipts, conference fee receipts, conference programs, etc. is required for this purpose.  Expense claim submission is also required for reimbursement of expenses associated with activities hosted on campus.

Upon conference/activity completion, funded applicants may be asked to share their experiences by submitting a short report or by participating in a student-related recruitment/retention event on behalf of the Faculty.