FAS Regulations: FAS Undergraduate Curriculum Committee

FAS-5.1 Faculty of Applied Sciences Undergraduate Curriculum Committee

FAS-5.1.1 Membership

The FAS Undergraduate Curriculum Committee shall have the following members.

1. The Associate Dean as chair of the committee, ex-officio.
2. The chairs of each School undergraduate curriculum committee within the Faculty of Applied Sciences, ex-officio.
3. Two student representatives as may from time to time be appointed by the Simon Fraser Student Society.

FAS-5.1.2 Terms of Reference

1. The FAS UCC shall be the decision making body with respect to undergraduate curriculum and policy issues within the Faculty of Applied Sciences.
2. The FAS UCC shall also be the Faculty-level adjudication committee with respect to undergraduate student appeals, undergraduate scholarships, awarding of undergraduate degrees, diplomas and certificates, and other matters of concern to individual undergraduates.

FAS-5.1.3 FAS Undergraduate Forum

The FAS Undergraduate Forum shall be the consultative group with respect to undergraduate curriculum and policy issues within the Faculty of Applied Sciences and shall have the following members.

1. All members of the FAS Undergraduate Curriculum Committee.
2. All members of the undergraduate curriculum committees of each School within the Faculty of Applied Sciences.
3. Any FAS student, staff or faculty member who wishes to join the forum and so notifies the secretary to the Associate Dean.
4. Any other person who has a legitimate interest in FAS undergraduate curriculum issues and so notifies the secretary to the Associate Dean.

FAS-5.1.4 FAS UCC Papers

Undergraduate curriculum and policy documents to be considered within the Faculty of Applied Sciences shall be published and archived in the electronic journal FAS UCC Papers.

1. Discussion documents as well as formal proposals for curriculum or policy changes may be published as FAS UCC Papers.
2. Each FAS UCC paper will be labelled with a permanent unambiguous identifier formed of the form CA.SFU.FAS.UCC/Papers:year-number, where year is the year of publication and number is the sequential number of the paper within the current year.
3. Significant revisions to papers will be published separately as revisions of the original paper, with identifiers formed by adding a capital letter suffix to the paper.
4. Publication of papers will be under the editorial control of the Associate Dean.
5. The secretary to the Associate Dean will provide editorial assistance with preparation of papers for publication on the Web.

FAS-5.1.5 Curriculum and Policy Approval

1. The Dean, the Associate Dean, the Director of any School or the Chair of any School undergraduate curriculum committee may submit curriculum or policy papers for consideration by the FAS UCC.
2. The Associate Dean may review submitted papers and suggest changes to maintain consistency with Faculty and University standards. However, the Associate Dean shall not refuse timely publication of any School curriculum or policy initiative that has the support of the School undergraduate chair and the Director of the School.
3. Publication of a School curriculum initiative in FAS UCC Papers may occur prior to formal approval of that initiative by the School, but approval by the FAS UCC cannot be considered before final approval by the School is confirmed.
4. After publication of a curriculum or policy initiative in FAS UCC Papers, e-mail notice of the initiative shall be sent to the FAS Undergraduate Forum. This notice shall be given at least ten working days prior to consideration of the initiative by the FAS UCC and shall also indicate whether the initiative may be considered through the expedited approval procedure below.
5. Members of the FAS Undergraduate Forum will be invited to review proposals and provide comments on them to the undergraduate chairs of their respective Schools or to the Associate Dean.
6. Amendments to a curriculum or policy initiative may be made upon acceptance by the proposer and the Associate Dean. Provided that the amendments are substantially in the spirit of the original proposal, no extension to the notice period is required.
7. Expedited approval. Minor curriculum revisions to the courses or programs of a single School may be approved by the Associate Dean without a UCC meeting, provided that no significant concerns have been raised during or subsequent to the notice period. Any FAS UCC member may report such concerns and require that the proposed revisions be addressed at a full UCC meeting.
8. Any curriculum initiative that does not qualify for expedited approval shall be held until the first FAS UCC meeting following the expiry of the notice period. This includes all Faculty-wide curriculum and policy initiatives, all major curriculum initiatives of a single School and all minor initiatives about which significant concerns have been raised.

FAS-5.1.6 FAS UCC Meetings

1. Meetings of the FAS UCC are called by the Associate Dean with at least four working days notice to the FAS Undergraduate Forum.
2. Meetings will be called to deal with curriculum revisions in a timely fashion to meet the appropriate deadlines of Senate Committee on Undergraduate Studies for the annual curriculum revision process.
3. Meetings will be held within fifteen working days of receipt of any business affecting individual students (appeals, scholarship applications and so on) and requiring adjudication by the FAS UCC.
4. A meeting to deal with any item of concern by the Dean, a School Director or any two members of the FAS UCC will be called upon request to the Associate Dean.
5. Motions may be proposed by any committee member. Seconders are not needed for motions unless requested by another committee member.
6. Decisions are taken by simple majority voting, with the Associate Dean not voting except in the case of a tie.
7. Quorum shall be four members of FAS UCC, at least two of whom must be chairs of School undergraduate curriculum committees.